The 8th session of the Intergovernmental Committee will be held in Baku, Azerbaijan, from Monday 2 to Saturday 7 December 2013 at the JW Marriott, Absheron, Baku.

The Intergovernmental Committee for the Safeguarding of the Intangible Cultural Heritage consists of 24 representatives from the States Parties to the Convention for the Safeguarding of the Intangible Cultural Heritage, elected by the General Assembly of States Parties to the Convention.

The Eighth session of the Intergovernmental Committee will be held in Baku, Azerbaijan, from Monday 2 to Saturday 7 December, 2013 at the JW Marriott Absheron Hotel. A cultural programme is planned for Sunday 1st December evening and for Sunday 8 December. As is customary, an NGO Forum will take place on the eve of the opening session, from 11 a.m. to 5 p.m. on Sunday, 1 December 2013.

Session Organizers

The 8th Session is organized by UNESCO and the Ministry of Culture and Tourism of the Republic of Azerbaijan.

Registration

Please note that all requests to participate in the 8th Session of the Intergovernmental Committee must be submitted online.

All delegates and those who wish to attend the 8th Session as observers are strongly advised to register as soon as possible and preferably before November 15, 2013.

Accommodation

We have arranged excellent special rates for your accommodation during your stay in Azerbaijan with the recommended hotels in Baku. After the online registration, participants are strongly encouraged to make accommodation reservations through our system so that we would be able to assist you wherever possible and, most important of all, provide you with our special rates. Participants may also make accommodation reservations directly to the recommended hotels. However, the said rates will NOT be applied due to some domestic policies.

Passport, Visa and other travel information

All participants must check entry requirements to Azerbaijan in accordance with the nationality and the type of passport they hold with the nearest consulate or the diplomatic mission of Azerbaijan. If necessary, visa must be obtained in advance. 

For most citizens of the CIS countries the visa to Azerbaijan is not required. For most citizens of the CIS countries the visa to Azerbaijan is not required. For all enquiries concerning visas and other formalities required to enter the Republic of Azerbaijan, participants are requested to contact directly the consulate or the diplomatic mission of Azerbaijan in their own country. Only if there is no Azerbaijani embassy in respective country/city, the visa will be provided upon participant’s arrival at Baku Heydar Aliyev International Airport. In this regard, the participant is required to submit a recent passport-sized color photograph, a copy of the passport, as well as arrival and departure dates until 20th of October to the contact person Mr Bahruz Asgarov, email bahruz@ichazerbaijan2013.az; Tel: +99412 498 01 12.

The applicants who apply for visa at the embassy need two passport photos and a completed application form. Certain embassies demand either a letter of support from a travel agency or a hotel booking confirmation. Transit visas, usually valid for 72 hours, are issued to those with an onward ticket to a third country in the region.

Single and double-entry visas are usually issued in five days. Business and multi-entry visas require official invitation letters and referral to Baku, so generally take longer. Visa fees applied to foreign nationals are equal to the fees applied to Azerbaijan nationals. Fees generally need to be paid into a local bank (often a fair distance away), so don’t apply late in the day. Fees by country are listed here.

Nationals of the below listed countries are free from visa fees: 

1. Holders of Turkish ordinary passports: 

  • When issued at diplomatic missions or consulates
  • 10 USD charged for visa at international airports of Azerbaijan 
2. Holders of ordinary Japanese passports receive 30-day free visa.

3. Holders of ordinary passports of the Islamic Republic of Pakistan receive 15-day free visa.

Travelers are requested to verify, upon issuance, three essential elements of the granted visa:

  • authorized period of stay.
  • dates of validity of the visa (date before which it is not possible to enter the territory of Azerbaijan and release date, beyond which the traveler will be in an irregular situation). A valid visa is required to leave the territory of Azerbaijan. If the visa expires before the departure of the country, payment of a fine will be required before the issuance of exit permits. The latter is valid for 48 hours after delivery and only issued by the State Migration Service. 
  • the number of entries allowed.

Complete information on the subject is posted on the official web-site of the Ministry of Foreign Affairs of the Republic of Azerbaijan.

Flight Reservations

Once participants have received email confirmation of their accreditation they are strongly advised to reserve their flights as soon as possible.